Flowrite Group x Create and Grow AI
One AI brain across your fleet, sites, cameras, sales and admin. Your data, encrypted, on your own server.
We Run Our Business On This
Brisbane agency, custom technology built in-house. Everything we will show you today is running live inside our own company and for clients like Colin at Recycle King.
🤖Our Own AI Operator
Friday runs our agency around the clock: reads email, drafts replies, watches finances, chases tasks, reports every morning. We are our own best case study.
💻Custom Portals
Client portal, dashboards, approval queues, automated reporting. Built by us, not templates. The same approach builds a Flowrite portal.
🔗System Integrations
Accounting, ads platforms, CRMs, GPS, cameras, e-commerce. We connect AI to the systems a business already runs, safely and read-first.
Your Words, Our Homework
What You Asked For
Lock Up Your Data
Your GPS and business data secured, encrypted, sitting on your own server. Not floating around someone else's cloud.
Organise The Office
Emails organised, quotes organised and followed up, live crushing tenders chased so nothing slips past.
See The Whole Business
Sales from the crushing yard, trends in and out, machine utilisation, one clear picture without spreadsheets.
The Systems You Run
Fleet And Machines
Wialon GPS on trucks and machinery, Cat HD360, Trimble Earthworks, Topcon Pocket 3D and LoadMaster scales, Sitelink machine control.
Site And Security
Hik-Connect cameras at the quarry with infrared facial ID and numberplate scanning in and out. Eufy cameras alongside.
Office And Money
Xero accounting, Assignar, Excel, your staff portal and docket forms. The admin backbone of the business.
Your Systems, Checked
We did the homework on every system you named. Almost all of them have a door we can walk through. Here is the honest picture.
| System | What It Runs | Connection Path | Status |
|---|---|---|---|
| Wialon GPS | Trucks + machinery tracking | Official API, full trip and report access | Ready nowProven |
| Xero | Accounting | Official API, we run Xero integrations today | Ready nowProven |
| Email + quotes | Office admin | Connects to your mail platform directly | Ready nowProven |
| Crushing tenders | New work pipeline | AI watcher on tender platforms, alerts you | Ready nowProven |
| Hik-Connect cameras | Quarry facial ID + numberplates | Hikvision partner API, live feeds and event alerts | Needs developer accessAchievable |
| Cat HD360 | Cat machine telematics | VisionLink with the ISO 15143-3 standard feed | Needs VisionLink accessAchievable |
| Trimble + Topcon | Machine control + scales | Both publish APIs, verified in discovery | Scoped in discoveryAchievable |
The Flowrite Brain
A Portal On Top Of Everything
One Screen, Whole Business
Fleet on a map, machine hours, yard sales, tender pipeline, camera events, money position. Open one page and see everything that matters.
Sits On Top, Not Instead
Wialon, Xero, cameras and machine control keep doing their jobs. The portal pulls them into one place. Nothing gets replaced.
Approvals, Not Surprises
The AI proposes, you approve. Every draft email, every action sits in a queue until you or Brooke tick it. You stay in charge.
Your Own AI Assistant
Ask It Anything
"Which machines sat idle last week?" "What did the yard sell this month vs last?" "Who came into the quarry last night?" Plain English in, straight answers out.
It Comes To You
Lives in your pocket on Telegram or WhatsApp. Morning brief at 6am, alerts when something needs you, reports on demand from the ute.
It Never Clocks Off
Watches tenders overnight, chases unanswered quotes, flags unusual camera events, preps your day before you wake up. The same setup that runs our agency.
Locked Up Properly
You said it twice: you want your data secure, encrypted and on your own server. That is exactly how we build, and it is why our own AI runs on hardware we control.
🔐Your Own Server
The brain can live on a server you own, at your office or in a private Australian data centre. Not a shared cloud account.
🛡️Encrypted End To End
Data encrypted in transit and at rest. Camera feeds, GPS history and financials never leave your control unprotected.
🏠Local AI Option
For the most sensitive work, AI models can run on your own hardware so the data never leaves the building at all.
👁️Read First, Act Later
Everything starts read-only. The AI earns write access one workflow at a time, with your approval gate in front of every action.
📋Full Audit Trail
Every question asked, every report run, every action taken is logged. You can always see what the AI did and why.
🔑You Hold The Keys
Accounts, passwords and API keys belong to Flowrite. If we part ways, everything keeps working and it is all yours.
A Week With Your AI
Real workflows we would stand up for Flowrite, in the order they start paying for themselves.
Fleet Report, Every Monday
Week 1Machine hours, idle time, utilisation by machine and by site, pulled from Wialon automatically. The report you already wanted, without asking anyone.
Tender Watcher
Week 1Watches tender platforms and builder packages for crushing, demolition and earthworks work. New match lands on your phone with a summary and closing date. Your estimator prices work instead of hunting for it.
Inbox Under Control
Week 2Email sorted and prioritised, quote requests flagged, draft replies prepared for approval. Unanswered quotes chased before they go cold.
Yard Sales Trends
Month 1Crushing yard sales in and out, month on month, product by product, tied back to Xero. Spot the trend before the quarter ends.
Quarry Eyes
Month 2Camera events that matter: unknown plates in, after-hours entries, trucks that never weighed in. Alerts, not hours of footage.
Morning Brief
Always OnOne message at 6am: today's jobs, machines down, tenders closing, quotes waiting, money position. The whole business before your first coffee.
Aiming At This
The point is not technology. It is hours back, machines working instead of idling, and work you would otherwise never have seen.
Office Hours Back Per Week
Email triage, quote chasing, report building and tender searching handled by the AI, checked by you.
Tender Coverage
Every relevant public crushing and earthworks tender in southeast Queensland seen and summarised. Zero missed.
Quote Follow-Up
No quote sits unanswered for a week. The AI drafts the chase, you approve it from your phone.
Utilisation Visibility
Idle machines visible every Monday instead of discovered at the end of the month. Idle iron is money standing still.
First 30 Days, Then Beyond
We start with what pays back fastest on the systems that are ready today, and earn the right to build the bigger picture.
First 30 Days
- Setup day at your office, on your machine
- Wialon connected: fleet + utilisation reporting live
- Tender watcher running with phone alerts
- Email and quote triage with approval queue
- Xero connected: yard sales and money picture
- Access sorted: cameras, VisionLink, machine control
The Next 90 Days
- Flowrite portal: one screen across the business
- Your AI assistant on your phone, morning briefs
- Camera intelligence: plates, after-hours alerts
- Cat, Trimble and Topcon telemetry feeding in
- Own-server deployment, encrypted, keys with you
- Brooke and the office team trained and confident
Simple Way To Start
No lock-in leap of faith. Start with one day that delivers working tools, then only go bigger if the value is obvious.
| Step | What Happens | Investment (ex GST) |
|---|---|---|
| 1. AI Setup Day | Full day at Flowrite. AI set up on your machine, first workflows live on your real data, recorded and documented. | $3,000 one-offStart here |
| 2. Discovery | We map every system, get the access sorted, define the portal and assistant scope, and price the build precisely. | $1,500 to $3,500, credited into the build |
| 3. Managed Build | The Flowrite brain: portal, assistant, integrations, own-server deployment. Sized from discovery. | From $10,000, scoped to fit |
| 4. Keep It Sharp | Ongoing monitoring, tuning and new workflows as the business finds new uses. Or 1 to 2 hands-on days per month. | $500 to $1,500 / month |
Let's Build Flowrite's Brain
You already run the machines, the sites and the sales. We connect an AI that watches all of it, works around the clock, and answers to you. Next step: pick a date for the Setup Day.